The Most Trusted Name You’ve Never Heard of (Yet)
Sponsored content provided by Kane Hochster, CEO of Total Synergy
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Architects don’t get into this business because they love tracking budgets and managing timesheets. You’re here to design, create, and leave your mark on the built world. But keeping projects, people, and profit margins in check? That’s a full-time job in itself.
That’s where we come in.
For over 25 years, Total Synergy has been powering architecture and engineering firms across Australia, New Zealand, and the U.K.—helping them work smarter, waste less time on admin, and run more profitable projects.
And now? We’re bringing our industry-leading software to the U.S.
Meet Total Synergy
Most practice management software wasn’t built with architects and engineers in mind. It’s either overloaded with features you’ll never use or so generic that it barely fits your workflow and doesn’t scale as you grow— like Excel.
Designed specifically for A&E firms, our platform is built on three pillars:
Project management
Project finance
Project analytics
Since 1999, we’ve worked alongside thousands of architects and engineers, learning what makes their businesses tick. We have employees who have worked as accountants at engineering firms and operators at architecture companies. That experience shapes every feature, update, and improvement in our platform.
Today, 19,000-plus architects and engineers rely on Total Synergy to keep their businesses running.
It’s powerful. It’s intuitive. And it’s built by people who actually get what you do.
What Total Synergy Does
Most architects didn’t choose this career because they love timesheets and invoices (and if you did, well, we respect that). But tracking finances and managing projects is the difference between a thriving business and one that’s constantly chasing its tail.
Total Synergy gives you visibility, control, and confidence to run your business and projects—without the admin headaches.
Project Setup: Getting a project off the ground shouldn’t feel like a project in itself. With Total Synergy, you can launch new jobs in minutes with pre-built templates that reflect the way you work. Budgets are flexible, so you can allocate labor, external costs, and expenses in a way that makes sense for each engagement. And when it’s time to send a fee proposal, you can auto-generate a polished document in seconds—one that looks professional, gets client approval faster, and keeps your business moving forward.
Revenue Forecasting: Predictability isn’t a luxury—it’s a necessity. With Total Synergy, you can see exactly where you stand against your targets, whether you’re ahead of plan or falling behind. Filters let you zoom in on the data that matters most—by project, by team, by timeframe—so you can understand what’s working and what needs adjustment. And because revenue forecasting is dynamic, not static, you can make real-time tweaks as projects evolve, keeping everything on track before problems arise.
Reporting and Dashboards: Gut instincts are great. But data is better. Total Synergy gives you instant access to the numbers that drive your business, with out-of-the-box reports built specifically for A&E firms. You can track financial performance, project progress, and staff utilization with filtered views that surface exactly what you need to see—whether you’re looking at a single project or your entire firm. And if you need deeper insights, advanced analytics let you dive into the details—leveraging BI tools to forecast, analyze trends, and make smarter business decisions.
Time Tracking: Timesheets don’t have to be a time sink. Total Synergy makes it easy to track hours accurately—whether you’re using a live timer to capture work in the moment or entering time at the end of the week with a simple, intuitive interface. No more hunting through old notes or guessing how long something took. If your work follows a familiar rhythm, you can even clone previous timesheets, copying projects, stages, or individual time entries in just a click. It’s fast, accurate, and built for the way A&E firms work.
Invoicing: Billing shouldn’t be a scramble. With Total Synergy, you always know what’s ready to invoice, thanks to automatic WIP tracking that keeps a running total of what’s billable. You can invoice by project stage, ensuring clients are charged only for completed work, or generate and send multiple invoices at once to save time. No more bottlenecks. No more missed revenue. Just a seamless way to get paid for the work you’ve done.
Resourcing: Keeping projects on schedule starts with knowing who’s available and where the gaps are. Total Synergy’s resource boards give you a clear, color-coded view of team capacity—so you can see in an instant who’s underutilized, who’s at full capacity, and where work needs to be reallocated. If a project needs extra hands, it’s easy to identify unassigned roles and fill them fast. No more spreadsheets. No more gut-feel planning. Just a smarter way to manage resources and keep projects moving.
“Best in the Business” Support Team: I can’t talk about our features without mentioning our support team. With a 98 percent CSAT score and a G2 Best Support Team badge, our team is unmatched. With 15-minute response times—the fastest in the industry—help is always within reach. We have your back, when you need it.
Why Now? Why Minnesota?
Headquartered in Chicago—the architecture capital of the U.S.—we’re committed to providing white glove service to every one of our customers. That means being close to the firms we serve. That’s why we’re in Minnesota: to be accessible, hands-on, and deeply invested in your success. Whether it’s support, training, or real conversations with people who understand your industry, we’re here and ready to help.
We know architects and engineers in Minnesota have no shortage of software choices—but few vendors truly understand the complexities of your industry like Total Synergy.
For too long, firms have been forced to settle for generic tools that don’t quite fit—or worse, juggle multiple platforms just to get the functionality they need. Some solutions have been around for years without much evolution, leaving firms stuck with outdated tools that haven't kept pace with modern needs. We’re here to change that.
Total Synergy is now officially available for any Minnesota-based A&E practice, and we can’t wait to show you what it can do.
Let’s Build Something Together
You’re in this business because you love what you do—designing and building incredible things. We’re in the software business because we love what we do—eliminating all the annoying admin work for you. At Total Synergy, we’re here to make your life easier, giving you the tools to manage projects, people, and finances without the hassle. We’re so excited to bring our platform to the U.S. and to support firms like yours.
We’d love to show you how it works and answer any questions you have. Whether you’re curious about a specific feature or want to see how Total Synergy can fit into your workflow, we’re here to help.